invoice data extraction · since 2015

pdf invoices,
intelligently
extracted.

zeanix doesn't just read your invoices — we understand them. we transform raw pdf data into structured, meaningful records, capturing every charge exactly where it belongs.

start a conversation see how it works
1m+
invoices processed
$1b+
invoice value processed
10+
years of expertise
99.87%
data accuracy to date
source pdf
Sample invoice PDF
extracted output
invoice date 07 Mar 2026 invoice no HI-00284931
reference MM0028417 invoice total $649.35
total excl tax $564.65
lines captured 18 total of lines captured $564.65
item description qty unit amount
RC6 Capillary Thermostat 30-110°C 1.00 $36.8200 $36.82
STSPANNER HD Double-ended Tank Spanner 1.00 $27.7700 $27.77
MDCS258Z500 25mm X 8G Surefix Multi Drive Screw (Jar500) 2.00 $13.9500 $27.90
SFH53234B50 5/32 X 3/4 Brass Machine Screw (Jar50) 2.00 $10.8700 $21.74
SDPH1910SS50 19mm X 10G Self Tapping Screw Panhead SS (Jar50) 2.00 $16.7500 $33.50
PDPH40M5Z50 40mm X M5 Machine Screw Pan Head (Jar50) 2.00 $9.8600 $19.72
FNM5SS50 M5 SS Full Nut (Jar50) 4.00 $7.9800 $31.92
FNM6SS50 M6 SS Full Nut (Jar50) 4.00 $6.6200 $26.48
SWM5SS100 M5 Spring Washer Stainless Steel (Jar100) 1.00 $7.2200 $7.22
SWM6SS100 M6 Spring Washer Stainless Steel (Jar100) 2.00 $9.1100 $18.22
FWM6SS100 M6 Flat Washer Stainless Steel (Jar100) 3.00 $9.9400 $29.82
SDPHT2010SS50 20mm X 10G Tek Screw Square Drive SS (Jar50) 6.00 $11.5900 $69.54
SDPHT2510SS100 25mm X 10G Tek Screw Square Drive SS (Jar100) 4.00 $19.1500 $76.60
SDPH138SS50 13mm X 8G Self Tapping Screw Panhead SS (Jar50) 1.00 $6.7600 $6.76
PDPH205SS50 20mm X M5 Stainless Steel Machine Screw (Jar50) 1.00 $22.6600 $22.66
SDCS208Z500 20mm X 8G Surefix Square Drive Zinc (Jar500) 4.00 $11.7600 $47.04
CWA404Z20D 40mm X 4mm Cavity Anchor D Point incl pan head screw (Jar20) 2.00 $7.9700 $15.94
Freight Freight charge 1.00 $45.0000 $45.00
total excl tax $564.65 total incl tax $649.35
the process

from raw pdf
to clean data.

a decade of refinement has produced a process that handles even the most complex supplier invoice formats with precision.

01
📄

receive

pdf invoices arrive from your suppliers in any format — scanned, native, multi-page, or complex layouts.

02
🔍

analyse

our extraction engine identifies every element on the invoice — line items, headers, footers, and embedded charges.

03
⚙️

process

data is intelligently normalised. freight charges, surcharges, and footer totals are restructured as proper line items.

04
✅

deliver

clean, structured data is delivered in your required format — ready to import into your system without manual work.

what sets us apart

we don't just extract —
we understand.

most extraction tools simply grab what they can see. zeanix processes invoice data contextually — recognising that a freight charge buried in the footer is just as much a line item as the products listed above it.

after processing over one million invoices, we've seen every format, every quirk, every supplier's idiosyncratic layout. that experience is built into every extraction we perform.

talk to our team
raw invoice footer
Freight Auckland — Standard footer
...typically lost or ignored
↓ zeanix processing
normalised line item
Freight Auckland — Standard line item
qty1
unit price$85.00
gst codeS15
gl code6200 — freight
capabilities

everything you need
from invoice data.

built on a decade of real-world invoice processing across industries.

🗂️

any format, any supplier

native pdfs, scanned documents, multi-supplier batches — our engine adapts to whatever arrives in your inbox.

🔗

footer & surcharge capture

freight, fuel levies, environmental fees, and other footer charges are extracted and normalised as proper line items every time.

📊

structured output

data delivered in the exact format your system requires — csv, xml, json, or direct api integration.

🎯

high accuracy

one million invoices of experience means our extraction accuracy is exceptional, with rigorous validation at every step.

⚡

fast turnaround

processed and delivered promptly so your accounts payable workflow is never held up waiting on data.

🛡️

secure & confidential

your invoice data is handled with strict confidentiality. we treat your supplier relationships and pricing with the discretion they deserve.

integration & delivery

works with whatever
you already use.

zeanix fits around your existing setup — not the other way around. we adapt to your systems, your workflows, and your preferred formats.

📥

flexible data intake

we can receive your invoices however works best for you. send them by email, let us download from a portal or shared folder, connect via api, or drop files into a cloud location. if your suppliers send it, we can receive it.

📤

deliver results your way

processed data is returned in exactly the format your system needs. we support a wide range of output options and can tailor the structure to match your import requirements directly.

csv json xml excel api custom
☁️

fully cloud based

nothing to install, no infrastructure to manage. zeanix is entirely cloud based — scalable, always available, and accessible from anywhere. your team can get on with their work while we handle the data.

🔌

any integration solution

whether you use an erp, accounting platform, custom-built system, or a middleware integration layer — we work with it. we've connected with a wide range of platforms over ten years and are experienced at fitting into complex environments without disruption.

⚙️

no lock-in, no rigid formats

your needs may change over time. output formats, delivery methods, and field mappings can all be adjusted as your systems evolve. we're a long-term partner, not a rigid pipeline.

simple, transparent pricing

we charge per invoice processed — not per page. a 12-page invoice costs the same as a 1-page invoice. for businesses receiving multi-page supplier invoices, this typically makes zeanix significantly more cost-effective than per-page alternatives.

you'll often find our pricing is lower than you'd expect — and fairer than what you're paying now.
trusted expertise

a decade of getting
invoices right.

"zeanix handles our most complex supplier invoices without missing a single freight charge. the data comes through clean and ready to post."
accounts payable managerwholesale distribution, nz
"we tried building our own extraction. after six months we called zeanix. the difference in accuracy and the handling of edge cases is night and day."
finance systems leadconstruction & infrastructure
"what i value most is that they understand the data, not just extract it. surcharges, levies, split deliveries — all normalised perfectly."
head of financemanufacturing group, nz
get in touch

ready to stop processing invoices manually?

tell us about your invoice volumes, formats, and systems. we'll come back to you within one business day.